Using DriveHQ FileManager, it is extremely easy to share folders and files online.
Just log in to DriveHQ FileManager, select a folder and click the "Share" button.
- Navigate through the shares you have created
- Click the dropdown button next to the address bar in the cloud pane, and then select "DriveHQ Control Panel" -> "Manage My Share";
- or -
Click "Tools" in the top menu, then select "Manage My Shares";
- To access a Share, click its share folder (URL);
-or-
Right click a share name, and click "Open Share Folder" in the popup menu;
- Click on
to go to the folder visited previously;
- Click on
to go to the folder visited next;
- Click on
to go to the parent folder.
- Share a cloud folder
- Select the cloud file or folder to share, click
;
-or-
Right click the file or folder name, and select "Share" in the popup menu.
- In the "Share a folder" screen, enter the following required info:
By default, the "Share Name" is the same as the folder name, you can change the "Share Name" and "Share Description", select a permission level from the following levels:
- View file list / icon only
- Read / download file only
- Add / upload files
- Full access
In the Share-with field, please enter the email addresses or DriveHQ username of the persons who you want to share the folder with. If the person does not have a DriveHQ account, or if you don't know the person's DriveHQ username, you can just use the person's email address. You can enter multiple usernames and email addresses separated by "," or ";".
If you have a group account, then you can check the checkbox "Share with group", which shares the folder to all members (except the guest users) in the group. You can also click "Select Group Members" to add group members into the "Share-with" list.
Select Contacts: click this button will let you select users from your contact lists. You can create a contact list from DriveHQ Webmail section.
"If any file changes, send new file notification email": If this box is checked,
users will be prompted to send a "New File Notification" email when they upload a new file to the shared folder.
- Click OK, and then the Share is created and the following dialog will pop up:
The cloud folder "\My Documents" has been shared with the user: SubFreeDrivehq. If all "Share-with" users are DriveHQ members, then it is not necessary to send the share notification email. The users who are shared with can log in to www.drivehq.com or DriveHQ FileManager, then access the virtual folder: \DriveHQShare\YOUR_USERNAME\SHARE_NAME
In the case of this demo, it is: \DriveHQShare\FreeDrivehq\My Documents.
- If you also share the folder to a non-DriveHQ member using his / her email address, then you need to click on "Send Share Notification" button, which will open your email client software, e.g. Outlook. See the screenshot below:
Note: you must send the Share notification email using your own email account and your own email client software. DriveHQ emails are more likely to be filled / blocked, so sending from your own email server tends to be more reliable.
In the share notification email template, you can find the "Share URL".
- Share a local folder
- Select the local file or folder to share, click on button;
-or-
Right-click the file or folder name, and select Share in the popup menu.
- The "Share a folder on the Internet" screen will show up. Select a destination cloud folder that you want the shared folder to be located in, or create a new cloud folder, and then click Next.
- Then enter the required information for the new shared folder/file in the following screen;
- Click OK, then the local file or folder will be uploaded to the cloud and then shared.
Basically, you need to upload the files to the DriveHQ cloud storage first. Then it will share the uploaded folder online.
This sharing method is better than other local-network based folder sharing methods.
- You can share folders and files to remote users, incl. co-workers, friends, customers or guests.
- Your computer can be turned off. It will not affect the cloud shared folder.
- Edit a share
- In the Cloud Pane, navigate to the "Manage My Shares" screen;
- Double click the Share name that you want to edit;
- or -
Select a Share, and click 
;
- or -
Right click the Share name, and select "Properties" in the popup menu;
- The "Edit Share" page will pop up. This page is similar to the "Share a folder" page;
- Click "Save" after you finish the modifications.
- Delete a share
- In the "Manage My Shares" screen, select the Share to delete;
- Click the
button, or select Delete in the right-click popup menu;
- The system will pop up a confirmation dialog box. Select Yes to delete the Share, or select No to cancel this operation.
- Access a share
After you have shared a folder using DriveHQ FileManager, it can be accessed by users who are shared with. Whether you share a folder using DriveHQ FileManager or DriveHQ.com website, the result is the same. You can share a folder using DriveHQ FileManager or DriveHQ.com website; you can also access a shared folder using DriveHQ FileManager or DriveHQ.com website. There is no difference. DriveHQ FileManager is more efficient in uploading and downloading files. Using DriveHQ.com website is more convenient if you (or a non-DriveHQ member) don’t have DriveHQ FileManager installed.
Accessing a shared folder online using DriveHQ.com website is covered in "Using DriveHQ Web -> Share -> How to access folders shared by other users?" section within the DriveHQ Online Help. In this section, it only covers accessing shared folders using DriveHQ FileManager.
If another DriveHQ user shares a folder to you, he / she usually sends a "Share notification email", which has the detailed instructions about how to access the shared folder, e.g. a typical share notification email includes the following info:
There are three ways to access these files:
- If you are a DriveHQ member, please log on to your account and access these files in the DriveHQShare folder.
- If you are not a DriveHQ member yet, I recommend you to sign up now using this e-mail address. My files will automatically appear in your "DriveHQShare" Folder.
- You can also access these files through the following link; you will have read-only access.
https://www.drivehq.com/sharing/ShareLogon.aspx?Key=7338973/tt0255iw8pwp
The Share Key: 7338973/tt0255iw8pwp
Please install DriveHQ FileManager to download all files. It works like Windows Explorer or FTP, supports drag-n-drop.
It can download / upload any size files reliably. Please download it at:
https://www.drivehq.com/downloads/downloads.aspx
Using DriveHQ FileManager to access a shared folder, you must have a DriveHQ account. If you are not a DriveHQ member, you can sign up a DriveHQ account using the email address that received the share notification email.
If your DriveHQ username or your registered email address is in the "Share-with" list when the other user shared the folder, then you can logon DriveHQ FileManager. The folder(s) shared to you is automatically linked to the special virtual folder:
\DriveHQShare\FOLDEROWNER_USERNAME\SHARE_NAME
Dependent on the permission of the share, (which is set by the user who shared the folder to you), you might be able to access the folder with "Read-only", "Add / Upload" or "Full Access" right, etc.
As an example, user FreeDrivehq shared a folder My Documents to user SubFreeDrivehq with full-access right. FreeDrivehq also shared GroupRead to the whole group with Read-only access; GroupWrite with full-acess right. The screenshot below shows when the user SubFreeDrivehq logs on his own account, he can see the shared folders in the virtual folder:
\DriveHQShare\FreeDrivehq\
In the above screen, since the folder My Documents was shared with full-access right, he can right click on a blank area to create files / folders in it. He can also drag and drop files / folders into this shared folder. If the folder is shared with read-only access, then the menu item "New" will be disabled and you cannot upload files into the shared folder.